When you own and oversee a multifamily property, being prepared for any situation is critical for resident safety and satisfaction. Having a plan for everything or being proactive when it comes to maintenance and safety can protect your property and residents from disaster. From annual inspections and repairs to having emergency action plans in place, making sure that everyone knows what their role is in keeping your multifamily property safe is key. Here are some things that you should do to make sure you and your property are ready for anything:

Annual Checks

You probably have a task list that you run through each year to keep your multifamily property operating smoothly. Always be sure to check the following at least once a year, if not bi-annually:

  • Annual Exterior Inspection
    • Check the exterior of your property including roof, foundation, walkways, and parking lots.
  • Check Safety Items
    • Make sure your extinguishers are functioning, that exits are clearly labeled, and any detectors are in working order.
  • Mechanicals Checklist
    • Review all mechanical components like the furnace, boiler, AC, wires, and ducts to ensure they’re functional and safe. Also inspect sprinklers to ensure they’re working and that there are no leaks.
  • Environmental
    • Always inspect your multifamily property for rodents, mold, lead, and asbestos at least once a year – more if your property is in an area susceptible to certain rodent problems.

Preparation Plans

Having a detailed plan for anything that Mother Nature might throw your way. When you have specific action plans that every staff knows about, you’ll be prepared for anything. Create action plans for the following types of events:

  • Seasonal weather including temperature changes. Make sure you have plans for every season and a detailed outline of how to prepare. From plunging temperatures to excessive rain, taking action before the season hits is key.
  • Protect your property from natural disasters. Should your multifamily property experience a natural disaster, having a plan in place for action can keep both residents and your property safer.
  • Watch local news and weather. Be informed. Knowing what’s coming is all part of preparation and safety.

Detailed Procedures

Being prepared is great but if no one knows at the plan is then it’s all for naught. Make sure your staff knows the specificities of your multifamily property’s plan in any situation. Ensure everyone is on the same page as far as action and timeline following a disaster including:

  • Water/Flood
  • Fire/Smoke/Odor
  • Mold/Bio-Hazards
  • Crime/Vandalism
  • Storms/Tornadoes
  • Earthquakes/Hurricanes
  • Power Outage
  • Bomb Threats/Terrorism
  • Resident Death
  • Elevator Failure
  • Computer Failure
  • Work Place Violence


Should a disaster occur, having an inventory of your multifamily property’s assets can be crucial during the insurance process. In addition, having plans of your entire property is critical as well. Make sure to have an updated list of everything related to your property including:

  • Location-Geographic/History
  • Age/Updates
  • Occupancy-Quantity/Type
  • Building Components/Finishes
  • Property Inventory
  • Maintenance Protocols
  • Site Maps

If you ever experience a disaster, we’re here to help get you back to your pre-loss condition as soon as possible. With decades in the industry, we know multifamily and how to help. Contact us today if you need anything or have any questions!